How to Get the Most Out of a Board Meeting
A board meeting is a crucial element of the decision-making process for a company. The objective is to ensure that an company’s governance processes are carried out in an efficient and transparent manner. This includes implementing best practices in terms of productivity and strategic decision-making.
One of the first tasks to complete in a board meeting is to set up the structure of the board itself which includes committees and governance policies. This provides an ideal foundation for future meetings, and allows the board to take best decisions in the early stages.
Reviewing the performance metrics like sales, marketing traffic and market share is another important aspect to consider in the board meeting to determine if goals have been met. Board members can also come up with ways to overcome obstacles.
Being distracted by discussions on new topics can take up the time of the meeting and distract from important agenda items. This can be avoided by adding the idea of a “parking area” at the end of the agenda where random topics can then be reserved to be discussed at a later time.
To prevent boring board meetings, some organizations start the meeting by sharing a story of success. This is an excellent way to focus on the attendees and boost the participation of those present. You can also start the meeting by asking a quick question or recognizing the achievements of a colleague before the main discussion. Also, using the right video conference management software can keep meetings on track and keep them energized. Moderators using the correct platform can turn off or mute cameras and remote microphones and remove participants from the conference and assign speakers.